• Upon referring a client for approved services, the DCYF worker promptly:
• Obtains a signed release of information form (DCYF #007) from the client and contacts the substance abuse treatment provider to relay referral information about the client’s needs related to legal status, court dates, case plan requirements, health care, parenting concerns and child care needs.  According to federal law, minors may obtain substance abuse treatment without notification and/or consent of the parent/guardian. In cases involving minors who do not wish parents/guardians to know that they are in treatment, DCYF obtains a signed release of information from the minor, in order to access treatment records.
• Forwards copies of the client’s social summary and case plan to the treatment provider.
• Initiates the DCYF #005 process for payment of services authorized under current DCYF guidelines if no other means of funding is available.
• Forwards the approved and signed copy of the DCYF #005 to the treatment provider.
• Upon Obtaining a Referral for Services, the Treatment Provider:
• Informs the DCYF worker about waiting lists, fees and any other program procedures or requirements.
• Conducts an assessment of the client’s needs, and develops a preliminary treatment plan.
• Forwards a written report to the DCYF worker, which includes treatment recommendations.
• Contacts the DCYF worker to arrange a follow-up case conference.
• Case Conference should include the DCYF worker, the client, the substance abuse treatment counselor and any other provider agency deemed relevant.
• The purpose of this conference is to clarify the roles and responsibilities of the respective agencies, to review problem areas, goals and treatment strategies and to consider modifications to the treatment plan where appropriate.
• Case conference is scheduled no later than 30 days subsequent to client intake on a date which is convenient to both the provider and DCYF worker.
• The substance abuse treatment provider notifies the DCYF worker:
• Within 24 hours of the receipt of a positive urine screen report. If the assigned DCYF worker is unavailable, the provider informs the supervisor. If  the supervisor is unavailable, the treatment provider informs a covering DCYF worker. A contact person will be designated by the provider agency as the liaison to assist DCYF staff with administrative issues such as billing, etc.
• If the client misses two appointments or two urine screens (not necessarily successive).
• When the client is assigned a primary substance abuse treatment counselor.
• If the client exhibits behavior changes which may indicate relapse or problems concerning child safety, e.g., domestic violence, marked mental status changes, health crisis, housing crisis, observable problems with children, concerns about the family’s ability to meet their basic needs of food, shelter and clothing.
• To discuss educational/vocational options or the need for referral to other support services.
• When a discharge (successful or unsuccessful) is being planned.
• Written Reports
• The substance abuse treatment provider forwards a written report to the DCYF worker at least every thirty days and upon discharge. If applicable, reports should correspond with the DCYF #005 expiration dates in order to meet renewal requirements. Sample reporting forms are available to all treatment providers through the DCYF Substance Abuse Coordinator.
• Provider should receive from the DCYF worker, at least four weeks prior to regularly scheduled Court hearing,  notice that provider is expected to submit a court report. Reports completed by the provider for court reviews should be received by the DCYF worker no later than 48 hours in advance of the court hearing.
• Provider reports include a summary of the client’s progress in treatment, results of urine screens, and “no shows” for scheduled appointments and urine screens.
• Discharge reports are provided to DCYF no later than 30 days after discharge and include progress in treatment, reason for discharge, and any after care requirements.